2025 OSHA Form 300A Posting Begins - HR ALERTS

2025 OSHA Form 300A Posting Begins

Employers should prepare now for upcoming federal OSHA injury and illness reporting obligations. Requirements vary based on employer size, industry, and establishment location.

OSHA Form 300A Workplace Posting Requirement

Employers that had 11 or more employees company wide at any point in 2025 must post OSHA Form 300A, the Summary of Work-Related Injuries and Illnesses.

Key requirements:

• Applies even if there were zero recordable incidents in 2025

• Must be certified by a company executive

• Must be posted in each establishment in a conspicuous location where employee notices are typically displayed

Partial Exemptions

Certain employers are partially exempt from routine OSHA recordkeeping if:

• They had 10 or fewer employees, or

• Their primary business activity is classified as low hazard under OSHA guidelines

Even exempt employers must still notify OSHA of:

• A work related fatality

• A work related hospitalization

• An amputation or loss of an eye

OSHA Form 300A Electronic Submission

Covered establishments must submit 2025 Form 300A data electronically through OSHA’s Injury Tracking Application (ITA).

Electronic submission is required for establishments that:

• Had 250 or more employees in the prior calendar year, or

• Had 20 to 249 employees and operate in certain high hazard industries

Coverage is determined by establishment size, not total company headcount. Most employers covered by a State Plan must also submit data through the ITA.

Who Does NOT Need to Submit Electronically

Electronic submission is not required if:

• The employer is partially exempt from OSHA recordkeeping

• The employer never had 20 or more employees during the prior calendar year

• The employer had 20 to 249 employees but is not in a designated high hazard industry

Additional Electronic Reporting for High Hazard Industries

Establishments in designated high hazard industries with 100 or more employees in the prior calendar year must also electronically submit:

• Form 300 (Log of Work-Related Injuries and Illnesses)

• Form 301 (Injury and Illness Incident Report)

This requirement is in addition to submitting Form 300A data.

Need Help Determining Coverage

Employers can use OSHA’s ITA Coverage Application to confirm:

• Whether electronic submission is required

• Which forms must be submitted

• Whether State Plan rules apply

Reference:

OSHA Forms - 300, 300A, 301  

OSHA's Injury Tracking Application (ITA)   

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