Do you wish you had a list of all of the deadlines and requirements your business has to ensure compliance with each year?
Well, look no further!
At Vida HR, we’ve got you covered with our annual Compliance Guide with monthly, quarterly, annual, and variable deadlines listed.
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Employers should be aware if they have a self-funded health plan with a plan year ending after September 30, 2012, and before October 1, 2029, they must report and pay the Patient-Centered Outcomes Research Trust Fund (PCORI) fee no later than July 31 of each year.
Did you also know that all U.S. businesses must now report Beneficial Ownership Information (BOI) to the Financial Crime Enforcement Network (FinCEN)? Vida HR’s Compliance Guide tells you when your company should complete the reporting requirement.
As of January 1, 2024, employers with 100+ employees in high-risk industries must now electronically report OSHA Forms 300, 300A, and 301 – information about this requirement is included in our guide.
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Vida HR clients have access to this guide in our Knowledge Center 24/7. Contact us to learn more today!
Looking to ramp up your team's engagement levels? Check our the: Employee Engagement Toolkit at the Vida HR Knowledge Center! Packed with a variety of resources tailored to strengthen connections and boost morale, the Vida HR Knowledge Center: Employee Engagement Toolkit offers everything you need to cultivate a vibrant workplace culture.
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From interactive trivia games to insightful surveys, fun holiday activities, and a wealth of communication resources, our toolkit provides a diverse range of options to keep your team engaged and motivated. Whether you're fostering camaraderie through friendly competition or facilitating open communication channels, the Vida HR Knowledge Center has you covered. Explore the toolkit today and watch your team thrive in an atmosphere of collaboration and enthusiasm.
* Offered to HR participating clients only, see contract or refer to your HR Business Partner for additional details and access.
Test Your Knowledge:
With 5 of the easier questions from the
Multimedia "2023 - Year in Review" guided trivia presentation
In today's fast-paced business environment, effective expense management is more crucial than ever. Isolved’s Expense Management is at the forefront of simplifying and optimizing this critical aspect of business operations.
"Switching to isolved's cloud-based system has led 46% of companies to see a positive ROI in less than a year, significantly improving financial health."
Here's How:
Automate and Enhance Workflow
isolved transforms expense reporting with automation, custom fields, and delegate assignments, making the process seamless for employees and managers alike.
Minimize Administrative Tasks
Say goodbye to manual processes and paperwork. isolved provides a centralized view of all expenses, reducing the administrative burden substantially.
Ensure Compliance
Customizable expense fields and updates ensure adherence to the latest T&E rules and compliance laws, maintaining organizational integrity.
A Unified Solution
By consolidating expense management within a single HR system, isolved eliminates the need for additional applications, simplifying the process and enhancing control over expenses and tax reporting. This allows a more efficient, compliant, and employee-friendly approach to expense management.
Accelerate Employee Reimbursement
With tools accessible anytime, anywhere, isolved empowers employees to manage expenses effortlessly, ensuring faster reimbursements and boosting satisfaction.
Enhance Operational Efficiency
With real-time insights from simplified dashboards and reporting, isolved encourages collaboration and increases efficiency in expense processing.
Enforce Policy Adherence
Tailored to your company's policies, isolved's built-in alerts keep employees informed about compliance, preventing unauthorized expenses.
Cultivate a Positive Culture
By enhancing the employee experience, isolved not only increases productivity but also fosters a culture of engagement and satisfaction across the organization.
Strengthen Fraud Prevention
By requiring digital receipts and detailed reports, isolved centralizes expense management, enhancing oversight and fraud prevention.
Innovative Features for Modern Needs
Leveraging the Adaptive Employee Experience (AEE), isolved allows for efficient management of expenses, whether in the office or on the go. Integration with Google Maps for mileage, comprehensive visibility into expense statuses, and seamless integration with isolved Payroll streamline the entire process.
Boost Financial Well-being
Switching to isolved's cloud-based system has led 46% of companies to see a positive ROI in less than a year, significantly improving financial health.
Decrease Reporting Errors
Automated alerts notify users of issues in their expense reports, reducing errors and ensuring accuracy in submissions.
Security and Compliance at Its Core
Switching to isolved's cloud-based system has led 46% of companies to see a positive ROI in less than a year, significantly improving financial health.
Discover the features and functions of Expense Management in this 5-minute video.
Well, the answer that you are probably dreading getting is…it depends.
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Do you have a written policy stating your business’ stance on the use of AI? Have you communicated your written policy to your employees and obtained an acknowledgement from your employees indicating their understanding of the policy?
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If so, you may be within your rights to make an employment decision.
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If not, you may want to consider whether or not you should terminate employment with the individual because they did not know your business prohibits the use of AI. Using AI does have it’s advantages, but there are also cons to using it.
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You may be considering the risks to your business if an employee is using AI to complete their work:
Is the information accurate?
Is there any way to know if the content is plagiarized?
Did your employee include confidential information about your Company, like trade secrets when using AI?
Does the employee’s use of AI put your company at risk for a lawsuit?
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There are currently no laws restricting AI usage. It is highly recommended that your business have an AI policy in your handbook that clearly explains what employees can and cannot use AI for, if at all on the job, and include information about consequences for violating the policy.
Vida HR’s Knowledge Center has several AI Usage policies available for employer consideration and use:
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I am the Partner, VP of Sales at Vida HR! My professional journey started 37 years ago when I began selling books door-to-door with the Southwestern Company. Within my second year, I transitioned into a Sales Manager role, a position I've been happily serving in ever since, fostering sales growth and building successful teams. I find great fulfillment in meeting new people and exploring ways to provide them with long-term solutions. From early on, I learned that by helping clients and empowering my team to succeed, I also achieve success. I'm humbled and grateful that this approach has enabled me to cultivate enduring relationships with clients throughout my career.
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My Predictive Index Profile is “Maverick” which means I've been blessed, or perhaps cursed depending on who you ask, with a high level of energy, proactiveness, and optimism, qualities that have served our company well.
A little about me:
I've lived in 19 states, resided in 50 houses, and traveled to 32 countries, so you could say I'm from "all over." This diverse exposure to different places, people, and cultures has shaped my perspective and instilled in me a deep appreciation for various viewpoints. Additionally, I'm immensely enthusiastic about the delicious foods I've encountered during my travels. Being an avid outdoorsman, I enjoy activities such as skiing, fly fishing, camping, biking, surfing behind our boat, and simply being in nature. My passion for the outdoors began in childhood when my dad introduced me to the adventures of Colorado. Consequently, as soon as I could, I made Colorado my home, moving here with my wife over 30 years ago.
Thirty years ago, I married the love of my life, Kelly, and together we have three adult children who reside here in Fort Collins. Our family bond is strong, and we enjoy engaging in outdoor adventures together. We purposefully participate in activities our children enjoy, ensuring our family continues to have fun together for years to come. Kelly has made significant strides in growing a non-profit organization called Life for the Innocent, which aids children rescued from human trafficking across Asia. I'm honored to serve on the board of directors for this organization, which has facilitated over 30,000 adoptions into forever families. Once again, I believe I've married above my station. Kelly and I share a passion for travel and eagerly anticipate exploring many more countries together.
